1. Introduction | المقدمة
This Privacy Policy describes how Mutawajid ("we," "our," or "us") collects, uses, and protects your information when you use our attendance management application and related services. By using our services, you agree to the collection and use of information in accordance with this policy.
تصف سياسة الخصوصية هذه كيفية جمع واستخدام وحماية معلوماتك عند استخدام تطبيق إدارة الحضور "متواجد" والخدمات ذات الصلة. باستخدام خدماتنا، فإنك توافق على جمع واستخدام المعلومات وفقاً لهذه السياسة.
2. Information We Collect | المعلومات التي نجمعها
2.1 Personal Information | المعلومات الشخصية
- Account Information: Name, email address, employee ID, job title, and department
- Authentication Data: Username, encrypted passwords, and biometric data (if enabled)
- Profile Information: Profile picture and other information you provide
2.2 Attendance Data | بيانات الحضور
- Check-in/Check-out Records: Timestamps of your attendance activities
- Location Data: GPS coordinates (only when location-based attendance is enabled)
- Device Information: Device model, operating system, app version
- Photos: Optional verification photos (if enabled by your organization)
2.3 Technical Data | البيانات التقنية
- Usage Analytics: App usage patterns, feature usage, and performance data
- Device Identifiers: Unique device identifiers for security and analytics
- Log Data: Error logs, crash reports, and system performance data
3. How We Use Your Information | كيفية استخدام معلوماتك
3.1 Core Services | الخدمات الأساسية
- Record and track your attendance and work hours
- Generate attendance reports and analytics
- Provide authentication and account management
- Enable communication between employees and administrators
3.2 Service Improvement | تحسين الخدمة
- Analyze usage patterns to improve app functionality
- Troubleshoot technical issues and provide support
- Develop new features and enhance user experience
- Ensure security and prevent unauthorized access
4. Legal Basis for Processing | الأساس القانوني للمعالجة
We process your personal information based on:
- Contractual Necessity: To provide attendance management services
- Legitimate Interest: To improve our services and ensure security
- Consent: For optional features like location tracking or photo verification
- Legal Compliance: To comply with employment and data protection laws
5. Data Sharing and Disclosure | مشاركة البيانات والإفصاح
5.1 With Your Organization | مع مؤسستك
Your attendance data is shared with your employer/organization as part of the service. This includes attendance records, reports, and related information necessary for payroll and HR management.
5.2 Service Providers | مقدمو الخدمات
We may share data with trusted third-party service providers who assist us in:
- Cloud hosting and data storage
- Analytics and performance monitoring
- Push notification services
- Customer support and technical assistance
5.3 Legal Requirements | المتطلبات القانونية
We may disclose your information if required by law, legal process, or to protect our rights and the safety of our users.
6. Data Security | أمان البيانات
- Encryption: Data is encrypted in transit and at rest
- Access Controls: Strict access controls and authentication measures
- Regular Audits: Security assessments and vulnerability testing
- Backup and Recovery: Secure backup systems and disaster recovery plans
Note: We do not sell personal data to third parties. Location data is only collected when explicitly enabled by your organization and with your consent.
7. Data Retention | الاحتفاظ بالبيانات
- Attendance Records: Retained for the duration of employment plus 3 years for legal compliance
- Account Information: Retained while your account is active and for 1 year after deactivation
- Analytics Data: Aggregated and anonymized data may be retained indefinitely
- Legal Hold: Data may be retained longer if required for legal proceedings
8. Your Rights | حقوقك
Depending on your location, you may have the following rights regarding your personal data:
- Access: Request a copy of your personal data
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data (subject to legal requirements)
- Portability: Request your data in a portable format
- Objection: Object to certain types of data processing
- Restriction: Request restriction of data processing
9. Children's Privacy | خصوصية الأطفال
Mutawajid is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
10. International Data Transfers | نقل البيانات الدولية
Your data may be transferred to and processed in countries other than your own. We ensure adequate protection through appropriate safeguards such as standard contractual clauses or adequacy decisions.
11. Changes to This Policy | التغييرات على هذه السياسة
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date. You are advised to review this policy periodically for any changes.
12. Contact Information | معلومات الاتصال
If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:
- Email:
contact@mutawajid.com - Privacy Officer: Mutawajid Privacy Team
7. Data retention & security
Data is retained as per the organization’s retention policy. We use industry-standard security practices (encryption in transit, access controls). Provide specifics here about retention periods and security measures in your full policy.
8. Contact / جهة الاتصال
For privacy inquiries or data requests contact: contact@mutawajid.com or the organization's admin. Replace this email with your real data controller contact.
Link to full policy: Include a link to the full privacy policy hosted on your website (e.g., https://ananas.sd/mutawajid/privacy).